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Design & Coordination

Design & Coordination

 WEDDING PLANNING AND COORDINATION SERVICES COMBINED WITH OUR FLORAL AND EVENT DESIGN

Along with the beautiful and timeless floral designs we are known for, Sweet Blossom Designs offers select wedding clients the option of our seamless Wedding Day Planning and Coordination services. With 25 years of planning, designing and executing weddings, we believe we can help our clients with the entire vision of their Wedding Day and can promise that at the end of the day you and your guests will have experienced a day full of love, joy and beauty.

While planning your Wedding Day starts at the I DO, we consider the month before your Wedding Day to be crucial and the services listed below to be the necessary steps of a beautifully orchestrated Wedding Day. Therefore we offer only one Package that ensures you are getting everything you need for a stress free Wedding Day. If you would like more guidance or help in planning or design please see all the extras we offer in addition to this well thought out plan for your Wedding Day.

 {PLANNING & COORDINATION SERVICES WE PROVIDE}

ONCE THE WEDDING DATE IS CONFIRMED & BOOKED

  • Initial Coordination Meeting

  • Initial Planning Timeline

  • Initial Venue Site Visit

 THE MONTH BEFORE YOUR WEDDING:

This is the crucial time, where we pull all your hard work together to make sure that everything has been addressed and decided upon, so that the week of your wedding you can just focus on enjoying your day, your family and your LOVE! Our Services include the following…

  • Available via phone/text and e-mail at any time, to answer questions or address any requests you might have.

  • Up to 3 face-to-face meetings over your engagement period with your coordinator geared towards planning/efficiency of wedding execution [including vendor meetings, task-oriented planning meetings, site walk thru[s], vendor tasting meetings, time line meeting, and general organizational updates].

  • Assistance in vendor relationships for all vendors. This includes looking over contracts, banquet event orders, communication and revisions if needed. May include but is not limited to catering contract, rental needs, venue relations, linen or other specialty rentals, photography or other artistic vendors.

  • Storage of wedding-related items prior to wedding day including but not limited to candles, custom pieces, vases or other floral containers, programs, menus or other paper items and favors for up to 15 days prior to wedding day.

  • Customized Detailed Professional Wedding Day Timeline and Notes. Distributed to each vendor either at final consultation meeting or via e-mail the week prior to event week. That includes arrival times, responsibilities, unloading & loading procedures, vendor meals etc...

  • Customized Personal Timeline made for your wedding party and families, detailing Rehearsal Timeline, Getting Ready Timeline, Photo Timeline and Wedding Timeline. And any special instructions for your Bridal Party and Family, including Hotel Information and other Wedding Activities.

THE DAY BEFORE YOUR WEDDING:

  • Coordinate and run the wedding rehearsal including direction of friends, family and wedding party to ensure all people involved understand their roles [as previously discussed with the clients and officiate].

  • Communicate with Officiate and Musicians and a possible sound check if needed.  Make contact with the Venue Coordinator to finalize any details and/or drop off items for the next day. Ensure that the Marriage License and Rings are where they should be.

{Ask us about designing flowers for your Rehearsal Dinner too!}

 THE DAY OF YOUR WEDDING:

  • Two experienced coordinators for the execution and set-up of the Ceremony and Reception to ensure that Sweet Blossom Designs is equipped to meet the needs of the client in every way. Up to four coordinators may be provided for parties of 250+ wedding guests. (Along side the SBD Design Team.)

  • Greet all your vendors and oversee the progress and proper set-up of Ceremony and Reception, ensuring that your requests have been fulfilled.

  • Full-service Coordination of your Ceremony and Reception with 10-hour limit on Sweet Blossom Design Services (extra hours available).

  • Wedding Day Director for all family, guests, vendors, and wedding party to look to for any direction as needed.

  • Oversee set up of Guestbook or alternative, Gifts and Cards. Ensure safety of Gifts and Cards and Guest Book.

  • Accurately ensure all seating plans & arrangements are executed properly [favors, escort cards, table numbers, menus etc].

  • Cue Ceremony: Includes lining up and coordinating the wedding party, seating of parents, ushering guests, music timing, and all other elements (Communion, Unity Ceremony etc…) of the ceremony.

  • Coordinate Cocktail Hour with Caterer and Bar Service, Bustle Wedding Dress if needed, Grand Entrance Order, oversee Reception Timeline with DJ or Live Music, oversee Cake Cutting or Desserts, Bouquet & Garter Toss and any other reception events.

  • Distribute any final payments and gratuities as needed to vendors and other service providers on the event date.

  • Keep track of Wedding Rings and Marriage License, arrange for time with Officiate and Witnesses to sign.

  • Keep all activities scheduled per Timeline [including set-up, ceremony, and reception as best as possible] and adjust when needed..

  • Box-up and deliver all personal items [toasting glasses, gifts, extra cake or desserts, serving set, etc…] to their respective places [hotel room, car, mother's car, etc].

All services include the quality, integrity and commitment to serve you, your guests and vendors that Sweet Blossom Designs is known for. No request is too minimal to address and the Sweet Blossom team is committed to the stress-free success of each event we are a part of.

 {DESIGN SERVICES PROVIDED}

  • Consultation services regarding flowers, linens, lighting and other Wedding Day décor. Service includes input and advice on all aspects of design/concept for your wedding/event.

  • Two face-to-face meetings with your designer geared towards your wedding décor and design.
    [Design presentation or idea meeting, a venue walk thru and layout meeting, or detail selection and design wrap meeting].

  • Custom tabletop design trial (Mock Up), with possible additional fee for floral design. This will include sampling of rentals and other items if possible [linens, décor to give you a realistic feel of the décor proposed for the wedding. Typically scheduled about 1 month prior to wedding date.

*** Not Included: While we will pitch in with every aspect of your Wedding Day, extra hands are required to Set Tables (linens, stemware, flatware and napkins), Serve, Bus or Clear Tables, pick up cups, bottles or clear any other debris or handle any trash. We can arrange these services for you, but it is not included here.

 INVESTMENT

With a Floral Design Booking, Coordination Fees start at $8.00 per guest with a $800 minimum for services listed above. Deposit included with the Floral Deposit.

Without Floral Design Booking, Coordination Fees starting at $10.00 per guest with $1000 minimum for the services listed above) and 25% deposit to book the date.  

  • Final Guest Count due 20 days before Wedding for with or without Floral Contract.

  • Final Payment is due 20 Days before Wedding  (Cash, Check, and PayPal accepted)

  • Floral Design Budget Proposal, Deposit, Delivery, Set Up and Break Down Fee, Taxes and Contract is provided separately.

  • Travel Fees (Hotel and Gas) outside of LA/Orange County are not included.

  • See SBD Additional Wedding Services Form for additional services we provide!

  • We have lots and lots of References available from Venues, Brides, Grooms and even Moms =) if needed!

  • Only a select number of Wedding Coordination Dates are available to allow us to focus on and give our full attention to each Client and their Wedding Day.

  • Design and Coordination is available from Santa Barbara to San Diego, with additional travel available by request.

We look forward to sitting down with you and discussing all the amazing details of your Wedding and how we can help you make your perfect Wedding Day come to life without driving you crazy! We want you to enjoy not just the process of planning your Wedding, but actually enjoy The Wedding Day and leave at the end of the night full of Love, Laughter and Beauty and head on to your Happily Ever After!! Let’s talk soon.